Executive Legal Assistant

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CoreCivic - Facility Support Center
Nashville, TN US
Job Description

The Executive Legal Assistant provides high-level administrative support, complex document and presentation production, and other critical assistance to the Executive Vice President and General Counsel, legal counsel, and the legal management team. Responsible for applying administrative techniques to assist in the delivery of legal services, management of time and handling of essential administrative duties.



The incumbent should be able to perform all of the following functions at a pace and level of performance consistent with the job performance requirements.


  1. Screens and directs calls; answers questions as appropriate, takes messages, returns calls on behalf of the legal department.

  3. Performs varied and complex clerical duties, word processing, document and presentation production, spreadsheet creation and related administrative functions requiring the highest level of confidentiality, professionalism, discernment and independent judgment in the use of work methods and procedures.

  5. Utilizes established corporate and facility policies and procedures in making decisions, but uses sound independent judgment in meeting the responsibilities and performing the duties of the position.

  7. Compiles and creates statistical reports and spreadsheets; compiles and accurately maintains complex statistical information and data files.

  9. Proofreads, edits and revises documents to ensure correct spelling, grammar and sentence structure. Thoroughly, correctly and legibly completes required forms and records with minimal to no supervision.

  11. Maintains absolute confidentiality at all times.

  13. Sorts and distributes interoffice mail; reads and routes in-coming mail; locates and attaches appropriate files to correspondence being answered on behalf of the legal department; prepares and meters out-going mail and packages, including certified, registered and overnight mail.

  15. Plans and completes arrangements for annual legal conference and other legal team meetings and events.

  17. Administers and tracks compliance with professional licensure requirements.

  19. Maintains multiple calendars and schedules appointments for executives. Arranges travel schedules and reservations; prepares detailed itinerary.

  21. Creates, organizes, manages and maintains files, to include identifying, sorting, labeling, filing and retrieving, in accordance with corporate file retention and storage procedures; maintains confidentiality and security of records.

  23. Communicates effectively and professionally with corporate and facility staff, attorneys, consultants, law firm personnel, judicial personnel, representatives of contracting agencies, consultants, lobbyists, visitors and the general public, particularly in situations requiring tact, diplomacy, understanding and good judgment.

  25. Responds to verbal/written inquiries and requests from executive personnel, attorneys, consultants, law firm personnel and judicial personnel, and refers matters as appropriate to staff members.

  27. Reads, summarizes and processes legal documents, reports and correspondence.

  29. Domestic U.S. travel may be required.


High School diploma, GED certification or equivalent is required. Four years of experience in full-time secretarial or administrative office work, preferably in a similar position, is required. Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for the required experience on a year-for-year basis up to two years. Proficiency in Microsoft Office applications, especially PowerPoint and Excel, is required.

 A valid driver's license is required Minimum age requirement: Must be at least 18 years of age. CoreCivic is a Drug Free Workplace & EOE– M/F/Vets/Disabled.


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